LedgerPlus - Frequently Asked Questions


Contents


Why should I upgrade to LedgerPlus?

Can I convert my data from LedgerLite to LedgerPlus?

Where is the user manual for LedgerPlus?

Why can't I find the Maintain menu?

Why can't I see all the entries I've posted to an account?

How Do I Set Up LedgerPlus To Handle New Zealand GST?



Why should I upgrade to LedgerPlus?


You should only upgrade to LedgerPlus if you want the additional features that are not part of our basic LedgerLite program. If you don't need these features you're better off staying with LedgerLite, a robust application that will continue to give you reliable trouble-free operation for years to come.


These extra features include invoicing, stock control, accounts receivable, point-of-sale (POS) and additional user-access levels.


Can I convert my data from LedgerLite to LedgerPlus?


Yes. You can easily convert a LedgerLite database file to LedgerPlus in two easy steps. First rename your LedgerLite.LLD file to LedgerPlus.LPD and open it with LedgerPlus. Then register LedgerPlus and enter the registration code for your company name.


Where is the user manual for LedgerPlus?


Because LedgerPlus is so easy to download and use we didn't bother with a manual since we figured you probably wouldn't read it anyway. Instead everything you need to know to get started is on our Quick Start page.


. . . well perhaps . . . not everything! The biggest difficulty you're likely to encounter when using our software is that it assumes a basic understanding of the principles of accounting and in particular the function of a general ledger. Unlike other popular accounting systems our software is not dumbed-down to accommodate users that haven't taken the time to understand the fundamentals.


Our goal is to provide you with software that will contribute to your long-term business success and for this to happen we believe it's important that you grasp the basic principles of accounting. Once you've mastered these principles (which isn't that hard!) we're confident you'll find LedgerPlus better and easier to use than any other accounting system.


If you'd like a good book that provides an excellent introduction to accounting we unreservedly recommend Accounting Demystified by Jeffry R. Haber. We think it's the best accounting book we've seen and suggest it's likely to be the only book on accounting you'll ever need (unless of course you decide to become an accountant!) For a concise explanation that may be useful as an additional resource please see our essay on Accounting Theory.


If you still can't find the information you're looking for either on our Quick Start page or here on this FAQ page please don't hesitate to email support@responsive.co.nz and we'll be happy to answer any questions you may have.


Why can't I find the Maintain menu?


If you're using LedgerPlus in a client/server configuration and your User Name has not been set up as an Administrator through the LedgerPlus Server you will not be able to access the Maintain menu on the LedgerPlus Client. To fix this go to the LedgerPlus Server main screen. Then go to the File menu and select Users. Select Administrator in the Type field next to your User Name.


Why can't I see all the entries I've posted to an account?


LedgerPlus allows you to specify a default period that limits the number of visible entries. If you want to see all the entries in an account you need to turn this off. Go to the File menu and select Configure. Then click on the Workstation tab. Remove the ticks from the Begin Viewing Period and End Viewing Period check boxes. Then click on the OK button.


How Do I Set Up LedgerPlus To Handle New Zealand GST?


Here in New Zealand we have a tax on goods and services (GST) at the rate of 15%. To set this up in LedgerPlus create three additional accounts in your chart of accounts:

     1. An expense account named GST Expense.
     2. A liability account named Provision for GST.
     3. An expense account named Stock Purchases.


In the taxes table create new records as follows:

     Account: Sales Income Account
     Debit: GST Expense Account
     Credit: Provision for GST Account
     Rate: 13.0434783% (i.e. 3/23)
     Sales Tax: Y

     Account: Stock Purchases Account
     Debit: Provision for GST Account
     Credit: GST Expense Account
     Rate: 13.0434783% (i.e. 3/23)
     Sales Tax: N

     Account: Stock Purchases Account
     Debit: Inventory Account
     Credit: Inventory Adjustment Account
     Rate: 86.9565217% (i.e. 20/23)
     Sales Tax: N


Also in the taxes table create additional records for each GST claimable expense as follows:

     Account: Claimable Expense Account
     Debit: Provision for GST Account
     Credit: GST Expense Account
     Rate: 13.0434783% (i.e. 3/23)
     Sales Tax: N


NOTE: The above setup assumes all retail prices include the GST component and the customer's payment is credited to the Sales Income Account. It also assumes the wholesale cost excludes the GST and payments to suppliers are debited to the Stock Purchases Account.


Finally go to the File menu and select Configure. Click on the Invoice tab. In the field labelled Invoice Subheading enter the words TAX INVOICE and the company's GST number. Remove the check from the checkbox labelled Retail Prices Exclude Sales Tax. Then click on the OK button.